The 7 Best Employee Scheduling Software (Shiftplanning) – 2023

The best shiftplanning tools, benefits, pitfalls, pricing, and more

Evelyn Duskey
HR tech and digital transformation writer

Contributing Experts

No items found.

"SSR is the best platform to discover top 1% HR tools. Their 10 years of HR Tech experience makes their reviews the best in the industry! Every time I speak about HR technology, SSR is my number one recommendation to for people pros."

Tracie Sponenberg
Chief People Officer, The Granite Group.

"SSR is my go-to place when it comes to researching HR tools. Their product reviews are real time-savers and trustworthy, and the online community is fantastic for bouncing questions and ideas off of others in the Talent space!"

Peter Stein
Building & Defining Recruiting Operations at Clear Street

"I trust SSR's HR Tech Reviews because they talk to so many experts, know the right questions to ask and uncover during in-depth product demos to come up with their best picks"

Stacie Justice
People + Strategy at Soundwide

We spend all day researching the best HR software so you don’t have to.  We never take money from vendors during our research phase and rely heavily on experts to refine our recommendations.  We may earn a fee if you click on vendor links on this page. Learn more about SelectSoftware Reviews

The Top Shiftplanning Software

Hand picked by our HR Technology experts after product testing, user research, and much debate - enjoy!

A comprehensive reporting system with drag-and-drop functionality and a 31-day free trial, Deputy is a robust option for Windows users.
With over 30 available integrations, Humanity is leading the way in customized cloud-based employee scheduling for the hybrid workforce.
Built especially for complex environments, Shiftboard excels at simplifying healthcare scheduling.
AI-powered workforce management tools that simplify scheduling, time and attendance, and compliance.
Sling’s shift planning software will simplify your operations for free.
Ideal for small business owners who want to keep their hourly employees in the loop.
From employees to CEOs, allows teams to make better decisions with real-time metrics and visibility.

Ready to find the right Employee Scheduling Software for you?

Tap into our database of hundreds of different HR tech stacks!
Takes 30 sec
By submitting this form, you consent to being contacted by Strazzulla, LLC (SelectSoftware Reviews) and up to 3 vendor partners by phone and/or email. You agree that Strazzulla, LLC may share your data with its partners to complete your request. You have the right to email us and have us delete your personal data at any time.

Based on your company size & location, we recommend:

No items found.
Oops! Something went wrong while submitting the form.

Introduction to Employee Scheduling Software

Manual spreadsheets for shiftplanning are a thing of the past. Now, there are dozens of employee scheduling software programs that help managers save up to 20% of their time. Having an automated shiftplanning tool not only helps managers — employees report that they are 6 times more satisfied when they have control over their schedules. Plus, businesses can save between 4-11% on labor costs while using scheduling data to increase profit by having the appropriate staff available at all times.

Saving time and money while increasing profits, where do I sign up? Our HR experts have personally found dozens of different employee scheduling software to help you find the best fit for your needs. See who made our list, as well as pricing, pitfalls, top features, and more.

Our Criteria: Here's how we chose who made the cut

We take research seriously. To make sure we’re offering our readers the very best solutions in a given software category, we are methodical, rigorous, and expansive in our research. We consult with HR professionals, vendors, and industry experts. We cut through the noise to bring you a carefully curated list of vendors, along with other essential information, to help you find the right software platform for your business. 

Here’s how we chose who makes the cut: 

Product: We believe in gaining a comprehensive understanding of a product before we recommend it, so we start by getting to know the software. Whenever possible, we meet with a senior executive (CEO or Head of Product) for a demo and Q&A. We also test the product ourselves to make sure it has a solid UI, intuitive workflows, and the features to make it a best-in-class offering. 

User feedback: We go straight to the source and compile feedback on user experience. Real-world input supports our commitment to diligence in our software evaluation methods and the products we recommend. Keeping up with the everyday experience of HR pros also puts new vendors on our radar, and it keeps us close to our community so we can better connect the right products to the right people.

Financial metrics: We are certified finance nerds, so we use all the data we can get our hands on to make selections for our guides. We comb through data for concrete statistics like retention rates, growth, profitability, and scalability. We evaluate the bottom line of each product because we know making a software purchase can put your reputation on the line. 

Best for a use case: Software is never a one-size-fits-all product. Sometimes the best solution is free or cheap. Other times it’s the one that is best for global companies or the one that’s sized right for early-stage startups. Keeping this in mind, we include solutions across the spectrum so our readers can find the best fit for their unique needs.

Here's more detail if you want to read more about how we research vendors. Our dedicated staff writers rely on hard data, impartial experts, and user feedback to ensure our reviews are helpful, truthful, and hopefully a pleasure to read!

Deputy Employee Scheduling Software dashboard screenshot



Deputy got its start in 2003, when Deputy Co-founder Steve Shelley’s business was experiencing rapid organic growth, and he was losing most of his time to managing constant schedule changes and overseeing his teams. To solve this problem, he hired future co-founder Ashik Ahmed to build a platform to automate scheduling and time and attendance. With the advent of the cloud in 2008, Steve and Ashik saw the potential impact Deputy could have on businesses everywhere, and launched the company.

Since then, Deputy has continued to improve its offerings, supporting a wide range of employer needs. While the comprehensive reporting system is only for Windows desktops, it also provides mobile apps for iOS and Android for easy on-the-go use. Deputy also makes compliance a breeze by simplifying recordkeeping with digital records and employee confirmations.



Deputy doesn't offer an annual payment option for its Scheduling or Time & Attendance programs, but it's available for the Premium plan. You're required to spend a minimum of $10 per month on the services, regardless of the number of users. Most business owners opt for the Premium version to get all the necessary features for payroll and scheduling.

Scheduling: $2.50 per user per month, you get meal and rest break planning, employee and auto-scheduling, and tasking options. Time & Attendance: $2.50 per user per month, you get timesheets, payroll integration, tasking, and meal and rest break planning.$4.50 per user per month, or $4 if billed annually, you get all the features from Scheduling and Time & Attendance plans along with advanced reporting features.For companies with more than 250 employees, contact Deputy for a custom quote that includes dedicated support.

Deputy offers a 31 day free trial. The paid annual plans are:

  • Scheduling - $2.5/user/month 
  • Time & Attendance - $2.5/user/month
  • Premium - $4.5/user per month
  • Enterprise - Custom pricing

Best For

Medium to large organizations, especially those with frequent shift changes such as hospitality and retail.

No items found.
Humanity employee shift scheduling software that is compatible across all devices



Humanity’s mission is simple: “to improve, streamline and simplify our customers’ employee scheduling and time tracking processes”, and with over 175,000 businesses using the software, the value of this product is evident. Getting their start in 2010, Humanity has expanded their offices from San Francisco to both Europe and Asia and is used in over 195 countries.

Humanity All in One HR® allows employees to access their smart schedules from their desktop, smartphone, or tablet so that they can have all of their shift info at their fingertips with the industry's best product adoption and user satisfaction. This, in turn, enhances the employee experience and saves companies time and money on scheduling that can be used to grow their business.



Basic employee scheduling. Monthly: $3.50 per user per month  with a $100 minimum. This basic package gives you cloud-based scheduling, admin dashboard, real-time labor costs and budgeting, shift reading, availability and time-off management, mobile access, reporting and analytics, auto-fill scheduling, notifications, and 24/7/365 support. Annual: $3 per user per month with an $80 minimum. Best for medium-sized companies. Monthly: $5 per user per month with a $100 minimum. You’ll get all of the features of the Starter package plus: skills and certification data, basic time clock, time clock integration, geolocation clock-in and clock-out, secure messaging, and payroll exports. Annual: $4 per user per month with an $80 minimum.Larger companies with many locations and employees. Pricing for larger companies can be discussed with Humanity directly. Some of the even more advanced features of this level are custom leave types and policies, demand-based scheduling,  compliance, open API access, HMC integration.

Best For

Humanity is ideal for hybrid-work teams with flexible location settings for each employee.

No items found.
Shiftboard Employee Scheduling Software dashboard screenshot



Founded in 2008, Shiftboard’s mission is to “empower frontline operations whose everyday work is essential to daily life.” Beginning as an industry leader that empowers healthcare teams to deliver excellent patient care and manage coverage, Shiftboard has since expanded its offerings to other always-on operations such as manufacturing, oil and gas, and public safety.

In March 2020, following increased market demand for comprehensive workforce scheduling software, Shiftboard merged with SchedulePro to deliver advanced workforce scheduling solutions for a wide range of industries. Since its inception, Shiftboard has supported over 265 million scheduled shifts for thousands of customers, including Fortune 500 companies, providing the employment pipeline for over $9 billion in wages earned.



Shiftboard offers custom pricing for both their ScheduleFlex or SchedulePro plans. We recommend requesting a demo to get custom quotes for all packages.

Shiftboard offers custom pricing for both their ScheduleFlex or SchedulePro plans. We recommend requesting a demo to get custom quotes for all packages.

Best For

Managing the urgent needs of always-on, complex operations such as manufacturing, healthcare, oil and gas, and public safety.

No items found.
Quinyx staff scheduling software dashboard screenshot



Who knew that a summer job at a fast-food restaurant could lead to the creation of top rated workforce management software? For the founder, Erik Fjellborg, that's exactly what happened. In 2005 a frustrating experience with manual employee scheduling led him to create Quinyx. McDonald’s was so impressed by the solution that they became his first customer. Since then they have expanded internationally from Sweden and have diversified the industries that they work with from retail, to healthcare, to logistics. 

In 2020 Quinyx took a big leap forward and revolutionized smart shiftplanning with AI technology by acquiring Widget Brain. Today, this has become their star feature as they keep expanding their reach of product features and customers.



Quinyx offers five different plans with different features, from Launch all the way up to AI Optimization. To find out more about pricing, book a demo and ask about their Custom Success Plans for continued expert support.

Pricing details for Quinyx are not provided upfront.

Best For

Medium to large companies will benefit the most from Quinyx’s AI-backed system that gets smarter as time goes on to save both time and money and boost employee satisfaction.

No items found.
Sling employee scheduling software dashboard screenshot



Sling is a free employee scheduling tool that got its start in 2015 in Reykjavik, Iceland with the goal of maximizing workplace mobility and helping those in non-desk working industries. The software they built does just that and has unique features that allow employees that have multiple job locations or work remotely to be able to use their product. Customers range from small single-location businesses to multi-location enterprise organizations in a wide variety of industries.



Basic employee scheduling and internal communication.All features of the Free plan plus mobile time clock, labor cost management, and budgeting. $2 per user per month All features of the Premium plan plus centralized time clock, PTO tracking, and reports. $4 per user per month
  • Free - Packed with features, unlimited users, and locations
  • Premium - $2/user/month
  • Business - $4/user/month

Best For

Sling is great for teams of any size as it allows employees to sign-up for shifts that they’d like to take on a first-come, first-served basis, or get them approved by managers.

No items found.
Homebase employee shift scheduling software dashboard screenshot



Founded in 2015, Homebase is a comprehensive solution for small business owners, with numerous updates released since 2020. Its free plan gives you everything needed to start scheduling shifts, whereas paid plans are affordable and packed with features. With the addition of safety screenings to its mobile app, Homebase is a smart option for those on the hunt for employee scheduling software. 

The basic free plan delivers big by providing time clocks, time and attendance tracking, employee mobile apps, and the ability to schedule beyond 10 days. You can also track breaks and overtime for compliance and get daily labor reports.



Homebase provides the option to pay monthly or yearly, with a 30% discount for annual subscriptions. 

The following paid plans reflect your price for one location when paid annually:

$14 per month for performance management, team communication, and productivity reports$35 per month for compliance planning and budgeting and labor cost controls$70 per month for an onboarding program and HR Pro advisors and training

Homebase also offers other services like job posting promotions on ZipRecruiter, Craigslist, Facebook, and Indeed for $79 per post. Additionally, you can pay for the HR Pro services for an extra $99 per month.

After the Basic free plan, Homebase starts at $14 per month.

Best For

Small business owners who want to give their hourly team an easy-to-use tool. Allows both employers and employees to keep their hours, schedules, paystubs, information, and more all in one place.

No items found.
Workforce Auto Build Shifts feature screenshot


For over 10 years, has been helping frontline teams with 200 employees or more reduce labor costs and increase profits. Their employee scheduling software has features for everyone involved, from employees and managers to HR and CEOs and CFOs. What sets’s employee scheduling software apart is how it uses hard data from schedules and payroll to help leaders create budgets and goals based on real-time metrics. By combining data with smart automated shiftplanning tools, businesses can reduce labor spending and increase profitability by making the right decisions at the right time.


$99 per year for up to 20 employees. Basic plan made for small businesses.$4 per month per user billed annually. Includes employee scheduling and payroll integration tools.Contact sales for custom pricing for businesses with over 500 employees. is free for 14 days, no credit card required. After that, their pricing is as follows:

Best For has options for business of all sizes but medium to large companies will benefit the most from the features offered in the Business and Enterprise plans. Plus, with more employees and shifts being planned, there is more data being collected that can be used for analysis and business decision-making.

No items found.

Most Common Use Cases of Employee Scheduling Software

Shiftplanning software is a win for everyone involved in your business. Employee scheduling software is replacing manual techniques like spreadsheets, and in some cases, pen and paper schedules for automated scheduling and AI-powered tools that make it even easier to have the right staff at the right time.

  • Employees: Shift information is easily accessible from anywhere and they can also trade shifts, ask for time off, clock in and out, and get paid. 
  • Managers: Employee scheduling software significantly cuts shiftplanning time that can be used for other activities. These tools can also be used to communicate with staff and share information quickly. 
  • HR management: The payment process is completely streamlined with payroll integrations that give accurate information about hours worked. Plus they can stay up to date on compliance and labor regulations. 
  • Decision-makers: Labor metrics can be analyzed when planning for the future and growing their business.

Pro Tips on Top Shiftplanning Software

Frequent Pitfalls of Employee Scheduling Software

When choosing an employee scheduling software it's important to find the right tool. Here are some common mistakes that businesses make: 

  • Not knowing the size of their business: It's essential to know the size of your business and how expansion might affect the software plan that you choose.
  • Not contemplating ease of use/implementation times: Consider how easy the software is to use for staff and how long it will take to train them. 
  • Failure to consider remote/satellite employees: Do you have employees that work at more than one location or remotely? Not all employee scheduling software is able to integrate this information into its system. 
  • Failing to clarify the necessary support: Get clear on how much HR support you need. Some shift planning software options have great tools for business owners who want to offer more benefits to their employees, but if you have a solid HR team you won’t need the extra help.   
  • Failure to run the numbers: Some plans are billed annually which isn't ideal if you have changes in staffing numbers like if you have temporary or seasonal employees. 
  • Not prioritizing software integration: Integration is essential. Choosing an employee scheduling software that isn’t compatible with your payroll software will cause more work for HR staff.

Shiftplanning Software Benefits and ROI

Employee scheduling software has several benefits for companies from diverse industries. Here are the main ones to keep in mind as you conduct your search:

  • Dynamic schedules in real-time: Employees can have instant access to when and where they work and eliminate confusion causing lateness and absences. Plus, they can take responsibility for their availability, clocking in and out, swapping shifts, and asking for time off. Managers can manually approve these changes or allow the software to handle requests automatically based on staffing data. 
  • Boosting communication: Making sure that employees are up-to-date on announcements is key. Many employee scheduling software have dashboards for posting news and notifications to alter employees when they have an upcoming shift and where and when they’ve gotten paid. 
  • Reducing no-shows: Sometimes, things come up and employees won't be able to make their shit. Employee scheduling software can help managers find a replacement quickly by altering staff via smartphone when there is a last-minute shift open. This  feature is useful when demand changes need to be communicated quickly because of an increase or decrease in staff needs. 
  • Ensuring compliance: Organizing all documentation, expiration dates, and store credentials in one place helps businesses stay on top of their requirements. Shiftplanning software can help make sure credentials are compliant with the relevant rules and regulations and send alerts about upcoming expirations or labor compliance changes.
  • Analyze your organization’s resources: Employee scheduling software collects information about attendance information, skill and performance ratings, and even POS data that can be used to make smarter shiftplanning decisions. Using this data is essential for increasing productivity and profits. 
  • Cutting labor costs: By tracking the needs of your business over each shift, week, month, or even year, managers can anticipate the demands needed and schedule shifts accordingly so that they have the right staff, at the right time. This helps control overall labor and overtime costs to stay on budget.
  • Employee satisfaction: Manual shiftplanning is full of human error which can cause frustration for employees and managers alike. With automated employee scheduling, staff can quickly make changes to their shift and see them clearly on their smartphone app. When employees are happy, your customers will notice the difference.

Employee Scheduling Software Pricing

Pricing models of employee scheduling software vary widely, as well as the features that each one has to offer. While you can find very basic shiftplanning tools for free, most are paid per employee. Most software vendors have a tiered pricing plan for small, medium, and large businesses with different features available at each tier. For businesses with over 500 employees, custom pricing is usually available.

Common Features of Shiftplanning Software

Employee scheduling software is designed to help make shiftplanning easier, but many software options have features that go beyond simple schedule making. Here’s a list of common features that you may want to look for in the software that you choose:

  • Schedule overview: View weekly, biweekly, and monthly shifts to ensure you have an accurate account for staff. See what is needed based on roles, location, and times of shifts. You and your employees can see who is assigned at specific times and locations. 
  • Work management: Maintain productivity and boost efficiency by planning shifts, meetings, and budgets for specific projects. 
  • Communication tools: Stay connected to employees with text messages, emails, or mobile applications. Ensure that any news, announcements, updates, and changes are communicated quickly and clearly.
  • Auto-assign shift: Expedite time-consuming processes by automatically assigning shifts based on role, location, or shift time. 
  • Shift swapping: Employees can see who is working when and trade their shifts or pick up available shifts. 
  • Schedule templates: Create new schedules based on your previous schedules to reduce the time spent on creating new formats and confirming availability. 
  • Worker profile: This is essential in handling all your employee’s data like contact information, licenses, training, documents, certifications, expiration dates, employment history, and education information, among others. This helps you align job responsibilities with their expertise and ensure compliance.
  • Resource forecasting: Use historical data to project staffing needs. 
  • Reports and analytics: Get insight on labor costs, schedules, breaks, financial reports, time clocks, and labor compliance. 
  • Integrations: Integrate payroll systems to help HR get accurate hours and streamline the payment process.

What to Ask During A Shiftplanning Software Demo

Before choosing an employee scheduling software, book a demo to check out the features and get a feel for the quality of customer service they provide. We suggest that you schedule demos with several different shiftplanning software companies before making a decision.

Here are some questions to ask during your demo to get the full picture: 

  • Is there an option for my company’s size?
  • How does your software account for staffing changes?
  • What industries do you work with? 
  • What kind of scheduling problems do you see in my industry and how do you combat them? 
  • Can I see a sample schedule? 
  • How long does it take to learn to use?
  • Does this software auto-assign shifts?
  • What does the software look like for employees/ managers/ HR?
  • What integrations does your software have? 
  • Is the software licensed or web-hosted?
  • How long does it take to implement?
  • What are average ROI times and rates?
  • Do you offer any additional features?
  • How do you support customers with questions?
  • Do you have any references I can call or email?


Employee scheduling software is intuitive and easy to use. Register at a vendor’s website, purchase a plan according to your needs and then start shiftplanning. ​​We recommend requesting a demo and then signing up for a trial if available before choosing your product.


What is employee scheduling software?

Employee scheduling software is an automatic workforce management solution that simplifies the shiftplanning process. This software uses data to create an optimized schedule based on roles, locations, and availability of employees. 

How can employee scheduling software benefit employers?

Employee scheduling software is beneficial to employers because it reduces labor costs, saves time on administrative tasks, and improves productivity and retention of employees. 

Last advice

If you are looking to automate the manual shift planning process, decrease labor cost waste and increase profitability, finding an employee scheduling software is essential. The right shiftplanning tool will also boost employee satisfaction at a fair price with a high return on investment. 

To find the best employee scheduling software for you, consider the size of your organization and how many features you need to run your business smoothly. Book several demos with different vendors to see what they have to offer, and sign up for a free trial if available to test the software firsthand. 

A note here: sometimes shiftplanning software alone isn’t enough to support and organize your operation. At times, it serves organizations to take a deeper look at the workforce supply and demand. Workforce planning refers to the business process of forecasting, analyzing, and organizing these resources; with the end goal of ensuring that the right people are at the right job at the right time. If you’re interested in learning more, we recommend our Workforce Planning Guide.

We’ve covered a diverse array of employee scheduling software for any sized organization in any industry. Good luck on your shiftplanning journey!

Stay on top of what really matters in HR and People Tech. Subscribe to our newsletter to keep up on the latest news, trends, and culture.

We put in the effort to make this guide awesome

Hours Researched
Experts Consulted
Vendors Reviewed

Featured in

Looking for HR Tech Advice?  Join our community

Ask questions, share knowledge, find new job opportunities, network and more in our closed HR Tech Buyers Community

Join 20,000 HR Tech Nerds who get our weekly insights